Group Classes (Batches)
Create group batch cohorts, enroll multiple students simultaneously, manage recurring class timetables, and handle prorated student tuition.
1. Creating a Group Class
Admin Portal → Sidebar: Academy → Batches
Set up a new group cohort from the Batches management page:
- Sidebar Navigation: In the left sidebar, click Academy to expand the menu, then select Batches.
- Select Batch Type: Click + Subject Batch for standard single-subject cohorts, or + Institutional Batch for multi-subject school programs.
- Academic Parameters: Enter Batch Name (e.g.
Evening Math Batch), Grade Level, Curriculum standard, and target Subject. - Pricing & Billing: Set Student Batch Fee (Flat Total or Per Session) and Tutor Session Fee (pay rate per class session).
- Schedule Plan: Set Start Date, Session Count, Class Time, Duration (15m to 2h), Frequency (Mon–Fri or Custom days with time overrides), and assigned Tutor.
- Conflict Check: The system previews schedules against tutor calendars and enforces a strict 15-minute safety buffer between back-to-back classes.
2. Add & Remove Students
Batch Detail → Student Ledger
Enroll students into group classes and select invoicing calculation preferences:
- Prorated Fee (Recommended): Bills the student only for remaining unheld classes in the batch if they join mid-course.
- Full Course Fee: Charges full flat tuition fee regardless of join date.
- Single & Bulk Removal: Drop individual students or select multiple students to remove in bulk, with optional credit-back balance recalculation.
3. Scheduling & Rescheduling
Batch Detail → Schedule Tab
Monitor session progress and modify class calendar plans:
- Grid & List Views: Toggle between the high-density monthly calendar grid and chronological session list.
- Rearrange & Bulk Move: Click Rearrange to shift remaining class dates to new timing slots following a conflict check.