Onboard Tutors & Set Availability

Add tutors to your center, assign subjects taught, manage profile access, and configure weekly work availability to match tutors with students automatically.

1. Register Tutor Profiles

Admin Portal → Sidebar: Academy → Tutors

Create tutor accounts under Talent Operations. Unlike general staff, tutors are linked directly to class scheduling, student matching, and automated settlements.

In the left sidebar, click Academy to expand the menu, then select Tutors.
Click the Add Tutor button at the top-right of the Tutor Management header.
Fill in legal First/Last Name, professional email, phone number, and upload a profile picture to generate their tutor code (e.g. TUT-01001).

2. Map Subjects & Manage Profiles

Tutor Management → View Profile

Link tutors to the specific subjects they are qualified to teach so the platform can filter available tutors during class scheduling.

On the Tutor Management page, click View Profile on any tutor card.
Open the Subjects & Qualifications tab and select taught subjects from your Subject Catalog.
Use the right-hand Filter panel on the main list page to filter tutors by subject or grade level.

3. Credentials & Portal Access

Tutor Profile → Security Tab

Tutors log into their dedicated portal to view upcoming classes, mark student attendance, and track monthly payouts.

Inside the tutor's profile, navigate to the Security tab.
Click Copy Credentials to copy their login email and temporary password, then share with the tutor.

4. Update Weekly Availability

Tutor Portal → Availability Tab

Tutors set recurring weekly work hours directly in their portal. The platform automatically applies a 15-minute buffer after each session to prevent scheduling overlaps.

Select available days and time slots on the weekly calendar.
Saved availability instantly syncs with the central scheduling engine.