Student Profile & Scheduling
Detailed guide to managing active student profiles, tracking progress, recording tuition payments, managing credentials, and scheduling classes.
1. Student Details Layout
Admin Portal → Sidebar: Academy → Students → Select Student
Clicking any student row in the directory opens their Student Details hub:
- Header & Status: Displays Avatar initials/photo, Name, Student Code (e.g.
STU-01005), Curriculum, Grade Level, and the red Drop Student button. - Progress Card: Shows completed vs total session ratio (e.g.
0/40) with a visual progress bar. - Enrollments Card: Manage active subject requirements. Click the + button to add a new subject requirement.
- Sessions & Schedule: Switch between sub-tabs (RECENT, UPCOMING, and CALENDAR) to inspect class logs.
2. Right Sidebar Panels (Financials & Account Security)
Student Details → Right Sidebar
The right sidebar panels provide quick access to student information, invoices, and login credentials:
- Student Details: Expandable accordion containing guardian contact details and background notes.
- Financials Panel: Tracks Total Fee, Outstanding Balance, Unpaid Invoices (with + Add Payment button), and Recent Payments.
- Account Security: View Login Email and Login Password. Click Setup Credentials (or Reset Credentials) to generate or update student portal credentials, and use the Status Control toggle to activate or suspend portal access.
3. Class Scheduling & Conflict Prevention
Student Details → Class Scheduler
Schedule private 1-on-1 class sessions directly from the student's active enrollments:
- Schedule Settings: Configure start date, class duration (15m to 2h), session count, start time, and weekly days.
- 15-Minute Conflict Buffer: The system automatically previews dates against tutor and student calendars, enforcing a strict 15-minute buffer between back-to-back classes.